Access and restrict access to a report

This article explains list the most common questions about accessing and editing reports, along with a table of restrictions that may affect which content is visible in your report.

How can you find and change a report?

Finding an existing report

• How do you find a report that you or someone else created previously?

• How do you find a report without leaving the space view?

Saving a report

• How do you save a new report or a copy of an existing report?

Changing a report’s source

• How do you change a report’s source?

Changing permissions and ownership

• How do you set permissions for users and user groups for the app?

• How do you change the report’s administrator?

• How do you transfer ownership of a report?

• Can you lose access to using the app while being a report owner or administrator?

What additional restrictions can affect a report’s content?

After accessing a report using one of the methods above, review the following types of restrictions if any content appears hidden or differs based on your user permissions.

Jira and App permissions

Worklogs Report adheres to all Jira permissions and cannot override them, including permissions from third-party apps such as Timesheets by Tempo.

Ensure that you have the required permissions in both Jira and Tempo.

Report modifications

Multiple report admins can edit a report simultaneously. If another admin or the report owner saves changes while you're editing, your unsaved work may be lost.

To prevent this loss, coordinate with other users to avoid editing the report at the same time.

Filter permissions

If a user tries to open a report that includes work items from a space they don’t have access to, an error message will appear.

Verify that you can access the relevant work items, filters, boards, and space when working with a report that references them.

Can you lose access to a report source?

Yes. You can lose access to a report source. For example, you may lose permission to view or edit a filter used by a report. When this happens, the report displays an error message, as shown in the screenshot below.

This error is explained in a related article.

Can you restrict access to Public reports for specific spaces?

No. Public reports cannot be restricted on a per-space basis.

However, Jira permissions can be restricted for individual spaces or filters. As a result, users may lose access to reports that use those projects or filters as their source.

If you open a public report from the Manage Worklogs Reports page and its source is a project or filter that you do not have permission to access, the report displays an error message.

The example below shows a report that uses a filter you do not have permission to access.